Special Events and Weddings

Hosting events such as concerts or festivals, conferences or trade shows, sporting events or celebrations, (such as a wedding or anniversary party), are subject to a variety of liabilities and risks that must be considered to avoid costly litigation or other losses when something goes amiss. In fact, some Homeowners' Associations require special coverage and endorsements when hosting a party in a community clubhouse, that is not available on a standard Homeowner's policy.  Appropriate coverages for events include Property Insurance, General Liability Insurance, Employer’s Liability Insurance and Cancellation Insurance.

Property Insurance

A Property Insurance policy protects equipment at events ranging from sophisticated audio-visual systems to folding chairs—whether it is owned, borrowed or hired for the event. The policy generally covers property while in transit to and from the event as well as during the event. Damaged, destroyed or lost property is reinstated on a “new-for-old” basis, meaning that it is generally not appropriate for things like antiques, collectibles or other irreplaceable property.

Special Event General Liability Insurance

A Special Event General Liability Insurance policy provides broad protection for situations in which an event holder or concessionaire must defend itself against lawsuits or pay damages for bodily injury or property damage to third parties or guests, (i.e. a guest could fall on the dance floor and may seek coverage for their medical expenses). When alcohol is served without a transfer of money, the policy can also include host liquor liability.  Food and beverage product liability is also important to consider for the off-chance a guest becomes sick from spoiled food that was served, holding you responsible.

  • An Additional Insured endorsement to the policy provides protection to the venue and sponsors of the event. Commonly, facilities and venues require that all parties using the site name them as an additional insured on a general liability policy. In fact, the wording of the required additional insured endorsement is often included in the insurance requirement section of the facility use agreement signed with the venue.  
  • A Third-Party Property Damage Liability policy pays for damage, destruction or loss of property belonging to others while it is in the care, custody or control of the policyholder.
  • Contractual Liability is a legal obligation voluntarily assumed under the terms of a contract, as distinguished from liability imposed by the law (legal liability).
  • Liquor Liability coverage is necessary if you are charging for alcoholic beverages at an event or if a liquor license is required to distribute them. You may be held liable during the course of an event by reason of:
    • Causing or contributing to the intoxication of a person
    • Furnishing alcoholic beverages to a person under legal drinking age or under the influence of alcohol
    • Violating any statute, ordinance or regulation relating to the sale, gift distribution or use of alcoholic beverages.

Cancellation Insurance

Similar to Business Interruption Insurance in other industries, Cancellation Policies are essential to preventing serious financial consequences in case of an event’s cancellation. These policies can be useful even when the event is not entirely cancelled, expenditures due to unforeseen circumstances (such as alternate forms of transportation to the event during inclement weather) are generally covered as well. The policy generally covers all perils that are beyond the control of the event’s host, including inclement weather, a speaker dropping out, strikes or disease outbreak. In some cases, the same policy can cover multiple events.

Policies are less expensive if they are purchased far in advance, and premiums range depending on the time of year, the type of event and the level of environmental risk in the surrounding geographic area.

Additional Wedding Coverages we recommend and can offer at no additional charge:

  • Rehearsal Date: coverage can be extended to cover the rehearsal dinner at no additional cost
  • Wedding Attire: a sublimit  of $1,000 for the cost to repair or replace the bride or groom’s attire, (if damaged or stolen).
  • Lost Deposits: a sublimit of $1,000 for the cost to reimburse for a lost deposit, (if a vendor goes out of business, declares bankruptcy or fails to show up).
  • Photography/Video Coverage: $1,000 limit
  • Jewelry: $1,500 limit
  • Cancellation coverage up to $7,500

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